![]() ![]() If you forget where a document is filed, just use the search feature. With Dropbox you create a folder system that keeps every document in its place. Other popular project management tools include Basecamp and Asana.ĭropbox: Eliminate paperwork and the chaos and clutter that comes with it. You can communicate through Trello, which reduces email correspondence and keeps conversations in a central place. Trello is great for assigning tasks to interns and office volunteers. Or upgrade and get lots more bells and whistles. The basic version of Trello is free (yay!) and you can do everything you want with that version. You can create boards to manage your appeals, another one for grants, another one for donor communications, and so forth. Move cards from stage to stage, and see your productivity increase. Organize your projects based on stages: Tasks to do, tasks in progress, and tasks completed. Trello: If you are addicted to sticky notes, Trello might be the perfect tool for managing your to-do list and collaborating with team members on tasks and projects that must get done. Volunteers can sign up for the shift that works for their schedule, see whom they will be volunteering with, and receive information about what to bring, rain dates, and other details. Signup Genius: This is a fantastic tool for volunteer projects that involve shifts and other moving parts. Our team each has a personal calendar for their own appointments, we have a team calendar for activities that everyone needs to know about or participate in, and we have a “Days Off” calendar where people note dates or partial days they’ll be out of the office. When you accept invitations via email, the meeting gets automatically added to your calendar. Google Calendar has many rivals in the marketplace, but for meeting the scheduling needs of a busy nonprofit, I can’t imagine a more effective tool. ![]() Forms can be used to survey volunteers and program participants about their experiences with your organization, gather opinions from donors about an upcoming strategic plan, and about 100 other things. The form makes it easy for participants to share their dietary needs and request accommodations. Forms are a great way for volunteers to express interest in being part of your organization and to RSVP to an event. Google Forms have so many uses for nonprofits. Plus you can access them from anywhere, anytime. They allow you to collaborate with others so you won’t waste time sending Word docs and Excel spreadsheets back and forth while tracking versions. Google Workspace, formerly known as G Suite: I cannot imagine a more important set of tools for nonprofit productivity than these free tools from Google: Google Docs, Google Sheets, Google Forms, Google Slides, and Google Calendar. It took me a minute to go from old school to the digital age, but now I love it! Here are some of my favorite tools and how I use them to stay organized and be productive: Today, work expectations are higher, there’s more to manage, and you simply must be more organized to grow a small nonprofit. That was fine in 1995 when the pace of work was slower. My calendar and ‘To Do’ list were written in a notebook. I used to be an old school pen-and-paper person. With the right tools and processes, you will accomplish more in less time, feel less burned out, and have time and energy to strengthen your nonprofit by planning for the future. If so, you need to spend some time investing in new tools and finding processes and workflows that play to your strengths. We all have our own way of doing things, but sometimes our work outgrows our organization methods.Īre you working 60 to 80 hours a week but only getting 40 hours worth of tasks done? Do you constantly lecture yourself to work smarter? Do you feel drained of energy all the time? ![]() You may need to get rid of sticky notes and embrace digital tools, better time management, and more efficient processes. If you want to be more productive and get more done without working 24/7, you have to change your habits. The definition of insanity is doing the same thing over and over, expecting a different result. The first step may be to change the way you work. How many to-do lists? How many reminder notes to yourself? If you feel like you have too much to do and aren’t getting enough done, you need to increase your nonprofit productivity. Look at your desk right now, and tell me how many sticky notes are on it. ![]()
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